TABLE OF CONTENTS

• General Link Behaviour
• Link Types
  • Links Behaviour
    • Example
  • Change Request Logic
• Add Links to one or multiple documents /modules
  • Accessing the add link screen
  • Step-by-Step Instructions

General Link Behaviour

Links connect related content and ensure that referenced information stays consistent across the system. When a document is revised by implementing a change (an approved Change Request (CR)), the system evaluates whether other documents referencing or being referenced by that document might also require review.

To support this process, the system can automatically generate Change Requests in linked documents. This mechanism helps maintain document integrity while ensuring that potential downstream impacts are not overlooked.

The following sections describe how links behave and under which conditions Change Requests are automatically created.

Link Types

The following sections describe how the currently available link types behave and under which conditions Change Requests are automatically created.

• Language LInks
• Legal Links

Links Behaviour

A Link references regulatory or legally relevant documents and is displayed in a dedicated “References” section of the document.

Example

Document A: Aircraft Maintenance Procedure
 Contains a Legal Link to:

Regulation X – Version 2

The reference appears in the References section of Document A.

Scenario

1. Regulation X v2 is valid and referenced by Document A.
2. The regulation authority releases Regulation X v3, which supersedes v2.
3. Version v2 becomes obsolete or runs out.

Result

• The system detects that the referenced version is no longer valid.
• A Change Request (CR) is automatically created in Document A.
• This prompts a review to ensure that the document still complies with the updated regulation.

Important

• If Document A is revised, no Change Request is created in Regulation X.
• The trigger only occurs when the referenced regulation version expires or is superseded.

Change Request Logic

A Change Request is automatically created when:

• A document contains a Legal Link to a fixed version of another document, and
• The referenced version expires, runs out, or is superseded by a newer version.

Result:

• A Change Request is created in the source document to ensure regulatory compliance is reviewed.

Add Links to one or multiple documents /modules

The Add Link functionality has been enhanced to support selecting and linking multiple modules across one or more documents within a single workflow. A dedicated modal guides users through document selection, module selection, and link configuration, including a preview to ensure accuracy before saving.

This feature improves efficiency and reduces errors when creating multiple links, especially across complex document structures.

Accessing the add link screen

1. Open the document and navigate to the desired module.
2. Select Add Link.
3. The Add Link modal opens, guiding you through the configuration steps.

Step-by-Step Instructions

1. Select link type

• If only one link type is configured, it is pre-selected.
• If multiple link types are available, select the desired type from the dropdown.

2. Link Description (optional)

• Enter a description if needed.
• This field is optional

3. Select Link Targets (multiple selections are possible)

4. Add Link Description

• You now can optionally add a description or delete the linke in below pop-over:

5. Review Linked Content

• By clicking on the chevron in the grey field displaying the selecttion, you can review (edit & delete) your links.

5. Add Additional Link Targets (Optional)

• If links to modules in different documents are required, you can start an additional selection flow directly within the modal.

6. Create Links

• After verifying all selections and previews, confirm to CREATE the links.
• Multiple links will be created based on the selected modules.